Contact details Telephone 07450170948 Email: info@rgxassociates.com

What information we collect, use, and why

We collect or use the following personal information for information updates or marketing purposes:

  • Names and contact details
  • Addresses
  • Profile information
  • Marketing preferences
  • Purchase or account history
We collect or use the following personal information for recruitment purposes:
  • Contact details (eg name, address, telephone number or personal email address)
  • Date of birth
  • National Insurance number
  • Copies of passports or other photo ID
  • Employment history (eg job application, employment references or secondary employment)
  • Education history (eg qualifications)
    • convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks )
  • Security clearance details (eg basic checks and higher security clearance). Any processing of criminal conviction data is carried out under the conditions setout in schedule 1 of the Data Protection Act 2018.
  • Right to work information
  • Details of any criminal
Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

  • Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
  • Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
  • Your right to erasure - You have the right to ask us to delete your personal information.
  • Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.
  • Your right to object to processing - You have the right to object to the processing of your personal data.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
  • Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data
  • Legitimate Interests: We rely on this basis to source and process candidates for roles. As a recruitment business, we have a legitimate interest in identifying talent, assessing suitability for vacancies, and introducing candidates to our clients. We ensure that our interests are balanced against your personal rights and freedoms. Note: When we rely on Legitimate Interest, you have a specific right to object to this processing.
  • Consent: We use consent when we send you marketing updates or when we process "Special Category Data" (such as health information or criminal records). You have the right to withdraw this consent at any time.
  • Contract: We use this basis when we are in the process of placing you in a role, as we need your information to fulfill the terms of our recruitment agreement or to prepare an employment contract.
  • Legal Obligation: We use this basis when we are required by law to process your data, such as for "Right to Work" checks or tax reporting
Where we get personal information from
  • Directly from you
  • Publicly available sources
  • Market research organisations
  • Providers of marketing lists and other personal information
How long we keep information

We retain candidate data for a period of 36 months from our last meaningful contact with you. If we place you in a role, we will retain your data for 7 years to comply with our legal, tax, and accounting obligations

Who we share information with

Data Processors

Google Ireland LTD

This data processor does the following activities for us: Manage Tools like email, spreadsheets etc

Others we share personal information with
  • Professional or legal advisors
  • Organisations we’re legally obliged to share personal information with
  • Professional consultants
  • Prospective employers/hiring organizations whom we are introducing you to for specific job vacancies.
Sharing information outside the UK

Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation: Google Ireland Ltd

Category of recipient: Cloud Infrastructure Provider

Country the personal information is sent to: USA

How the transfer complies with UK data protection law: The country or sector has been assessed as providing adequate protection to data subjects (also known as Adequacy Regulations or UK data bridge)

Where necessary, our data processors will share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place. For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation name: Google Ireland Ltd

Category of recipient: Cloud Infrastructure

Country the personal information is sent to: USA

How the transfer complies with UK data protection law: The country or sector has been assessed as providing adequate protection to data subjects (also known as Adequacy Regulations or UK data bridge)

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. We will acknowledge your complaint and respond within 30

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 Website: https://www.ico.org.uk/make-a-complaint